The title of this Society shall be 'STORRINGTON HORTICULTURAL SOCIETY'.
The office of the Society shall be in Storrington, West Sussex, or in the neighbourhood of Storrington, West Sussex, at such a place as may be fixed, from time to time, by the Management Committee.
The objects of the Society are to promote public interest in and encourage Horticulture and Handicrafts in Storrington and neighbourhood by the organisation of Exhibitions, and by such other means as may be deemed desirable, and also, to afford members opportunities of becoming mutually acquainted and extending their knowledge by the exchange of opinions , and the holding of competitions, lecture, meetings, etc., and by organised visits to places of horticultural interest.
The Society shall consist of members paying a minimum annual subscription at rates to be decided by the Management Committee from year to year and approved at the Annual General Meeting. The fee must be paid by January 31st in each year.
The Management Committee shall have power to refuse or cancel any membership should they deem it desirable to do so.
No person shall be entitled to any of the rights and privileges of membership until his or her subscription for the current year has been received by the Honorary Treasurer.
The rights and privileges of membership of the Society shall be as follows:
To attend all lectures, meetings and exhibitions promoted by the Society, and (upon payment of such special charge as may be fixed) all visits to places of horticultural interest and such other outings or social functions as may from time to time be arranged under the auspices of the Society.
To exhibit, subject to the competitions and other rules for the time being in forces at the respective exhibitions of the Society.
To vote at all General Meetings of the Society.
The income and funds of the Society shall be applied towards its objects, and may include the grant, at the discretion of the Management Committee, of honoraria to Officers of the Society for services rendered.
The Management and administration of the Society shall, subject to these rules, be vested in a Management Committee, consisting of:-
The Officers of the Society as hereinafter defined, and
Up to Twelve other members of the Society who shall be elected at the Annual General Meeting, but will be eligible for re-election. Any vacancy occurring during the year shall be filled by the Management Committee by co-option, such appointment to stand until the next Annual General Meeting. Five members of the Committee shall constitute a quorum.
The Officers of the Society, who shall be elected as hereinafter provided and hold office until the next Annual General Meeting, shall be the following:-
A President, who shall be nominated by the Committee and confirmed at the following AGM.
A Chairman of the Society, who shall preside at all General and other Meetings.
A Vice-Chairman, who shall in the absence of the Chairman, preside at all General and other Meetings.
An Honorary Secretary, who shall record the minutes of the Management Committee and be responsible for all the correspondence of the Society, except that directly appertaining to the collection of subscription.
An Honorary Treasurer, who shall receive all monies given and deposit same to the Society's Accounts at the Storrington Branches of recognised Banks. It shall be the duty of the Honorary Treasurer to report to the Management Committee, at each of its meetings, the Society's financial position. The Treasurer shall also prepare for presentation at the Annual General Meeting a statement of accounts in respect of the year of office, such statement to be certified by the appointed Auditor of the Society. All cheques drawn on the Society must be countersigned by the Chairman or Honorary Secretary for the time being, or such other Committee Member as may be appointed. The foregoing Officers shall be ex-officio members of the Management Committee, and all sub-committees thereof. Any vacancy among the Officers occurring during the year shall be filled by the Management Committee, and such appointment shall hold good until the next Annual General Meeting.
The Management Committee may appoint sub-committees for special purposes, to consist of members of the Society if so desired. Unless otherwise directed by the Management Committee, no sub-committee shall have any executive powers, and no act or decision of any sub-committee shall be deemed to be an act or decision of the Management Committee.
An Auditor for the ensuing year shall be elected at every Annual General Meeting and shall be eligible for re-election. No Officer or member of the Committee shall be eligible to be Auditor.
The Management Committee shall have the power to make such regulations and conduct of Exhibitions and such rules for judging thereat, as it may think proper, and such regulations and rules shall be binding on all members of the Society, as well as non-members exhibiting at the Exhibition.
The Management Committee may, in the interest of Society, affiliate or associate the Society with any other national horticultural society.
The Annual General Meeting of the Society, of which meeting not less than fourteen days notice shall be given by advertisement or other means, shall be held in November in each year.
A Special General Meeting of the Society, of which meeting not less than fourteen days notice shall be given by advertisement of other means, may be convened by direction of the Management Committee or on a requisition in writing signed by not less than fifteen members of the Society, stating the purpose for which such a meeting is desired. No business other than that for which the meeting has been convened shall be taken at the Special General Meeting.
Voting at all Annual General or Special General meetings of the Society shall be by members of the Society in person, and no voting by proxy shall be permitted.